SEPTEMBER 22, 2011 BOARD MEETING MINUTES

I.                   Call to Order:President, Donna Chapman called the meeting to order at 7:04 p.m.

II.        Roll Call:  President, Donna Chapman , Treasurer, D Starr, Alternate, Miriam Goad , Vice-President Rick Lingle , Alternate Denise Mose, Secretary    Carol Opalinski and 2nd Vice-President, Sheri Simpson.

III.             Approval of Minutes: The Last Meeting Minutes were read by Carol Opalinski and D brought a motion to accept the Minutes. Rick Lingle seconded.  The Minutes from the August 25, 2011 were approved.

IV.             Treasurer’s Report:   D brought a July-August, 2011 Budget Performance report.  Our bookkeeper corrected our Budget showing $1500 under the Good Neighbor category, what has been spent since January, 2011 and also from July, 2011.  The correct Budget is in place and we will have this for the October General Meeting.  We have $11,862.50 in liens.  Dues payments are coming in slow.  We received 3 transfers of property. The membership list gets updated immediately.  There was a Profit and Loss statement presented.  We’ve collected approximately $37,000 in dues payments.  Debbie, our bookkeeper has been told that $100 should be added as a late fee in October.  Also, if they owe more than 1 yrs. dues, they will be sent to collections in October.  If collections cannot collect this money, it will be sent to liens. Carol motioned to accept the treasurer’s report and Rick seconded. The July-August Treasurer’s Report was passed.   

V.                Unfinished Business:  Bus Stop Light:  The trees were cut down and a light will be up at the bus stop at the basketball court tomorrow. Basketball Fencing:  We got 2 bids for this, so we went with Kiwi fencing.  They did a great job with re-fencing.  Sheriff Patrol:  This was done on an emergency basis.  They have been achieving more that we can imagine.  They have written numerous tickets, busted illegal drug activity, and have been speaking with several people, patrolling the neighborhood.    The patrols are reporting to the Board on a regular basis.  They have also spent more time than we asked, because they are interested in helping clean up our neighborhood, with no charge.  They will be at our October General Meeting, with a presentation.  The Patrol will continue until the October General Meeting, when we will vote for approval to keep them employed. 

VI.             New Business:   Getting ready for the October General Membership Meeting.

Good Neighbor Fund:  Donna read procedures that she drafted for the Good Neighbor Fund.  Suggestions are given, especially noting that the events should be for residents only and on community common ground.  Renters are welcome.  Rick Lingle motions to accept the procedures and D seconded. It was passed. 

VII.          Next Meeting:  General Membership: October 15, 2011 at 10:00 a.m. and Board Meeting October 27, 2011 at 7:00 p.m. at the Home Fire Station.

VIII.       Adjournment:7:55 p.m.